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Resources for Faculty & Staff

Payments for merchandise, services or to individuals

If you have questions regarding how your purchase should be made or how to be reimbursed for purchases, please contact the Dean's Office. Please keep in mind that all information here is specific to the College of Architecture and Urban Planning's policies and procedures. For information regarding these methods in other colleges, please refer to their offices.

All information provided is for purchases under $3,000. For purchases that exceed $3,000, Dean's Office approval is required prior to making the purchase and may require a sole source justification.

Payments for Merchandise

There are a variety of purchases that fall under the "merchandise" category including office supplies, model supplies, building materials, software and food. Computer and other equipment purchases, however, should be routed through the Computing Office rather than purchased directly to ensure compliance with University equipment inventory guidelines. If a purchase of food or beverages is being made, the budget must be a food approved budget or must fall under the exemptions of the UoW Form 1798.

  • Procurement Card
  • Purchase Order
  • eProcurement
  • Reimbursement from Petty Cash

Payments for Services

The term "services" encompasses a wide variety of items including postage, copies, long distance charges, design services and registrations.

  • Procurement Card
  • Purchase Order
  • Reimbursement from Petty Cash
  • Personal Services Contract
  • Subcontract

Payments to Individuals

Payments are sometimes made to individuals for one-time lectures or for contract type work such as web design. In these circumstances, the method of payment to the individual often depends on whether the individual has been on Univeristy payroll in the last 12 months or not. Individuals who have been paid on University payroll, in this college or elsewhere, are NOT eligible for honoraria and MUST be paid through the payroll system.

  • Honoraria
  • Personal Services Contract
  • Payroll

Travel Reimbursements

Contacts

Peter Rackers
prackers@u.washington.edu
(206) 616-2486

Rachel Ward
wardrm@u.washington.edu
(206) 616-2440

Meegan Amen (travel)
meegan@u.washington.edu
(206) 616-2439


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