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Foreign Program Administration: When You Return

Program Director Responsibilities

Submitting Student Grades to Departmental Program Contact
 The Program Director will assign students’ final grades after consultation with other professors or TAs of the overseas site. The Program Director will then submit these grades to their department who will take care of putting them in the proper format and submitting them to Graduation & Academic Records.

Program Directors should note that the responsibility of submitting student grades ultimately lies with them. If the department lacks a departmental contact who can oversee the submission of student grades to the IPE, the Program Director will need to ensure their arrival.

Accounting for Field Advance
 The Program Director will work with the Dean's Office to submit all of the necessary documentation for the expenditure of the Field Advance funds. These include:

  • Unspent portion of the Field Advance, submitted by check to the Dean's Office made payable to University of Washington.
  • Receipts for all program-related expenditures taped on all four corners to 8-1/2" x 11" pieces of paper.
  • Perjury statement itemizing expenditures for which Program Director was unable to obtain receipts.
  • Ledger of expenditures.

Fiscal Analyst Responsibilities

Assisting in Field Advance Accounting
 Upon completion of the program, the CAUP Fiscal Analyst will work with the Program Director to help to complete the Field Advance accounting process.

Maintaining Program Budget
 In the interest of future programs, CAUP will maintain in its records a budget for the program that can be used as the starting point for future programs run by the department. The Administrator and/or Fiscal Analyst will then make this budget available to departments and future Program Directors at any point.

Additional Information

Contacts

Trina Deines, Associate Dean of International Programs
deines@u.washington.edu
(206) 685-8455

Rachel Ward, Budget/Fiscal Analyst
wardrm@u.washington.edu
(206) 616-2440


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